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Full-time Office Assistant

at Heifer International in Nairobi & Eldoret

Office Assistant at Heifer International in Nairobi & Eldoret – Kenya Jobs, Careers and Vacancies


Our Client Heifer International is a global nonprofit humanitarian development organization dedicated to ending hunger and poverty and caring for the Earth by empowering small holder farm families around the globe to become self reliant and attain sustainable livelihood through economically viable animal agricultural enterprise. Dairy value chain development is one of the key inventions of Heifer International in the East Africa region and Kenya in particular. The intervention has been implemented through a major umbrella project, the East African Dairy Development project (EADD) which started in 2008 with the objective of doubling household dairy incomes. The five year pilot project which has just ended (EADD-1) was implemented by a consortium of five partners including Heifer International (the lead partner), Technoserve, the International Livestock Research Institute (ILRI), World Agroforestry Centre (ICRAF), and African Breeders Services-Total Cattle Management. The project is now embarking on the second phase, EADD-2. In Kenya, the second phase of the project will adopt a more private sector led strategy with the overall objective of building significant partnerships with public and private organizations for co-funding, innovative design and overall project expansion. In addition to focusing on institutional capacity building to potential partner institutions, the project will also pilot innovative techniques and approaches in the industry to provide important lessons on improving dairy cattle feeding, breeding and animal health practices.

The office assistant will work under the overall guidance of the Administrator to perform all the office cleaning and support office administration as assigned.


  • Ensure cleanliness in the office at all times
  • Maintaining the compound by ensuring that flowers are regularly watered and trimmed.
  • Collect waste from dustbins in individual offices, and dispose on a daily basis.
  • Prepare refreshments and ensure availability of kitchen consumables
  • Photocopy office documents and correspondence.
  • Ensure the office is opened on time and is securely locked at the close of business everyday

Minimum Requirements

  • At least KCSE certificate
  • At least 3 years experience in a comparable position in a busy organization

Most Critical Proficiencies

  • Strong communication skills both in English and local language of the cluster area.
  • Knowledge of the non-profit sector and the context to which non-profit organizations operate.
  • Basic to intermediate computer skills with Microsoft Office Suite (Word and Excel)
  • Knowledge of simple clerical work.

Essential Job Functions and Physical Demands

  • Extremely clean, organized and ready to maintain the assigned vehicle in excellent mechanical condition.
  • Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
  • Must be courteous, honest and of high integrity, especially in high-pressure situations.
  • Self-starter and self-motivator with the ability to work in a multicultural setting.
  • Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
  • Ability to follow directions and independently complete assigned tasks (written or verbal).
  • Ability to work a varied schedule to include early mornings, weekends and some evenings.
  • Ability to work with sensitive information and maintain confidentiality.

How to Apply:
You should only apply for only one position and your application should include a cover letter that demonstrates why you are the best suited candidate for it; a detailed CV highlighting relevant experience; details of current and expected remuneration; a daytime phone contact, email address, and the names of three professional referees.

All applications and enquiries should be sent to

Adept Systems
Management Consultants
P O Box 6416,
Nairobi, GPO 00100


Closing date: Friday, 13th December 2013

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications.

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Published at 01-12-2013
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