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Full-time Administration Officer

at Saferworld in Nairobi

Administration Officer at Saferworld in Nairobi – Kenya Jobs, Careers and Vacancies

Reporting to: Operations/ HR Manager (Kenya)
Key Relationships: Head of Kenya and Horn of Africa Programme, Director of Operation/ HR, Operations team
Gross annual Salary: KSH 1,320,000 – 1,832,298

Description of Saferworld:
Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.

Job Purpose:
We are seeking an experienced Administration Officer to join our team in Nairobi. The person appointed will be responsible for providing administrative support to Saferworld’s Horn of Africa office


Office Administration:

  • Maintain effective office systems, include IT, ensuring these are consistent with Saferworld’s operating requirements.
  • General running of the office, ensuring office equipment is maintained, and stocks of office supplies maintained
  • Provide reception duties, dealing with general communications – telephone and mail.
  • Provide administrative and logistical support for visitors and Saferworld staff when visiting Kenya.
  • Collate information for Saferworld’s intranet, providing up-to-date information to London.

Human Resources

  • Assist in the management of human resource systems, personnel files, including leave and travel forms.
  • Assist as required in coordinating the recruitment of staff including interviews, travel and accommodation
  • Assist in relocation of new staff


  • Assist with booking travel and accommodation for visitors and visiting staff.
  • Maintain information on hotels at a central resource.
  • Assist in processing visa and work permit applications for staff and consultants.

Desirable requirements:

  • Under-graduate degree in Business Administration or Advance Diploma or equivalent professional experience in a related field would be desirable.
  • Good computer skills, including Microsoft Office, (Outlook, Access and Excel).
  • Good planning and organizational skills and efficient work methods
  • Ability to work well in a team as well as independently.
  • Ability to take initiative, prioritize, organize workload, meet deadlines and work under pressure with minimal supervision
  • Ability to communicate well, including written and verbal English.
  • High sense of confidentiality
  • A commitment to working in a non-partisan manner
  • An exceptional sense of professionalism, urgency, drive, intuition, and follow up
  • Sympathetic to the issues on which Saferworld works.

Terms and Conditions

  • Annual gross salary: KSH 1,320,000 – 1,832,298
  • Probation: There will be a probationary period of three months
  • Leave entitlement: 28 days per year (Jan-Dec) in addition to relevant public holidays
    Medical and life insurance
  • Pension: Contributory scheme
  • Hours: Standard working week is 37.5. However the demands of the job are likely to be such that a willingness to work longer hours, as required, will be necessary

Application Process
This position is open to Kenyans only. To apply please send a full CV and cover letter detailing how you meet the selection criteria to Please use subject heading Ref AO. We regret that only shortlisted candidates will be contacted.

Deadline for applications: 17th April 2013

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Published at 31-03-2013
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